Attendance

For Questions or Concerns Regarding Attendance Please Contact
Mrs. Shearer in the Attendance Office

Phone: 540-966-8669
Email: kshearer@bcps.k12.va.us



STUDENT ATTENDANCE POLICY

School attendance is critical for academic achievement and preparation of students for the world of work. School attendance is a cooperative effort and Botetourt County shall involve parents and students in accepting the responsibility for good attendance. Each parent/guardian having charge of a child within the compulsory attendance age shall be responsible for the child’s regular and punctual attendance as required under provisions of the law. The BCPS attendance policy is based upon the state compulsory attendance law, accreditation standards and the belief of the administration that regular student 6 attendance is critical to successful progress in school. Refer to School Board Policy JED-SR1 for specific details on attendance, including information regarding excused and unexcused absences.

A. ATTENDANCE REPORTING
Student attendance shall be monitored and reported as required by state law and regulations. Attendance will be recorded by each individual block.

B. ABSENCE NOTIFICATION
Parents/guardians should notify the school when their child will be absent. Parents will be notified by an automated phone message anytime a student is marked with an unexcused absence or tardy from class.

C. ABSENCES
Excused Absences:
The Following reasons shall be acceptable for absence from class:
a. Illness of the student verified by notification from parents
b. Medical appointments (All appointments must be verified by a doctor note)
c. Death in the family
d. Court appearances as evidenced by a summons or other verification
e. Other reasons deemed acceptable by the principal

Unexcused Absences: Parents are notified on a daily basis about student absences.
The following reasons shall be unacceptable for absence from class:
a. Car trouble
b. Missing the bus
c. Personal business
d. Needed at home
e. Working on a job
f. Other reasons deemed unacceptable by the principal

D. ATTENDANCE WAIVERS AND APPEAL PROCESS
Excessive absences may result in denial of course credit as defined in School Board Policy JED-SR1. Only those students that have a passing grade in a course for which they have been denied credit may apply for an attendance waiver. The building principal or designee will notify the parent of a student who has accumulated more than 10 absences and is being denied course credit. The waiver process will be used if a student passes a class and requests course credit despite being absent more than 10 days in a semester class or full year class that meets on an A/B rotation. The wavier and appeal process is defined in School Board Policy JED-SR-1. 7

E. LATE ARRIVAL
All students are expected to arrive to school and class on time. Students who are tardy to school are required to report to the Attendance Office and present a note that is written by his or her parent/guardian, doctor, or court official stating the reason for tardiness. After receiving an admit slip from the attendance officer, the student may report to class.

F. TARDINESS TO CLASS
Each student will receive two warnings per block. After the warnings are used, if a student is tardy to class, they will be assessed a 30 minute Detention (Before or After School) for each subsequent tardy. A parent contact will be made by the assigning teacher. The student will have 5 days to make up the time with the assigning teacher. Failure to serve detention will result in a disciplinary referral to the office. A student is tardy to class if he or she arrives to the class after the tardy bell. Five unexcused tardies will result in one (1) absence. The teacher will record this absence as an “Absence by Tardy.” Each time an “Absence by Tardy” occurs, the absence will count in the ten (10) allowed absences. If a student arrives to class more than 10 minutes after the tardy bell without an excused note, the student will receive an unexcused tardy AND a discipline referral for skipping class.

G. LEAVING SCHOOL EARLY
Students will not be permitted to leave the school premises during the school day once he/she has arrived on school property except under the following conditions:
1. When a written note or email from a parent or guardian is sent stating the reason for leaving, the time the student is to leave, and who will pick the student up or how the student will leave. This note must be presented to the Attendance Clerk prior to 9:00 a.m. If the note or email is considered valid, the student will receive an early dismissal slip. If a note or email is turned in after 9:00 a.m., a parent will be contacted to verify the note. The student must obtain an admit slip upon returning to school. Students are not allowed to check out for lunch.
2. If it becomes necessary during the school day for a student to leave, the student must secure permission from the Attendance Clerk. The Attendance Clerk will require information from the student's parents or guardians in order to be sure that those responsible for the student are aware that the student is leaving school and with whom the student is leaving.
3. A parent or guardian may, during the school day, personally come to the Attendance Clerk to sign his/her child out of school.
4. In all instances when a student leaves school during the school day, it is necessary to sign-out in the Attendance Office on the sign-out sheet (after 8 permission has been granted to leave). Simply signing out does not meet the requirement for leaving school during the school day. (Failure to follow procedures for signing out will result in disciplinary action.)
5. Students are to remain in class until the person picking them up reports to the Attendance Office and requests the student from class.

H. ADMIT SLIPS
In order to receive an EXCUSED admit slip when returning from an absence, the student must bring a written excuse and reason for absence from a parent/guardian, etc. to the attendance office between
8:45 – 9:05 a.m. on the day he/she returns to school. If a student was absent and forgets his/her excuse, the student will receive an unexcused absence until a note is presented. Notes must be presented within THREE school days. Students in In-School Suspension (ISS) or Out of School Suspension (OSS) do not need an admit slip.

I. MAKE-UP WORK
Students are expected to make-up work when absent in accordance with School Board Policy JED-SR1.

The student will have one day for each day absent to turn in missed assignments. It is at the discretion of the teacher whether an extension of time will be granted. Any work assigned before the student's absence may be required on the first day of his or her return to school (i.e., projects, tests, etc.). 

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